The Minutes of the previous meeting (June 2010)

MINUTES OF MEETING OF HARDINGTON MANDEVILLE PARISH COUNCIL HELD ON 20th JULY 2010 AT 7.30PM AT THE VILLAGE HALL

Members were reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions - Equal Opportunities (race, gender, sexual orientation, marital status & any disability); Crime & Disorder, Health & Safety and Human Rights.
Liz Raymont, Parish Clerk

PRESENT

Robin Carpenter (Chairman), Peter Bysouth, Malcolm White, David Beckley, Bill Turner and Vanessa May.

IN ATTENDANCE

Jane Woodcock (stand in for Parish Clerk), Cathy Bakewell (County Councillor) and two members of the public.

Before the meeting commenced there was an opportunity for the public to speak. Brian Dodd (Web Master) told the meeting that the Forum requested by the Parish Council was not being used. It was there to aid discussion and for local people to sell things. He also suggested it was a good way for the council to communicate with the public. Robin Carpenter agreed to put a note about the Forum in the Messenger. Robin Carpenter welcomed David Wilson the new Vicar to the meeting.

  1. APOLOGIES FOR ABSENCE.
    Received from Rose White, Lesley Boucher and Rob Lloyd.
  2. MINUTES OF MEETINGS HELD ON 15th June 2010 (Already Circulated).
    1. The minutes were approved and signed.
  3. DECLARATIONS OF INTEREST.
    1. All Councillors had an interest in the planning application for the Recreation Ground (item 8a) but following advice from Cathy Bakewell agreed this was not prejudicial.
    2. Robin Carpenter declared a personal but nor prejudicial interest in item 7b
  4. MATTERS ARISING FROM THE MINUTES
    1. There were no matters arising.
  5. DISTRICT & COUNTY COUNCILLORS' REPORT

    Cathy reported that the hoped for savings from the integration of South Somerset with East Devon District Council were not as much as they had initially thought. Cathy Bakewell said that the Council was now waiting for the results of the Comprehensive Spending Review in October.

    Cathy Bakewell reported that the proposed sale of farms owned by the County Council had caused a great deal of interest from the public. Concern had been shown about the short length of the period of consultation (two months). More consultation with the tenants had been agreed.

    The Council had agreed to a wholesale property review with the possibility of reducing the number of bases to one in each District Council Area although this raised the issues of access to Council Services. Robin Carpenter queried if this was feasible in our area. Cathy Bakewell said that there were other buildings owned by the Council in Yeovil such as the Library and Registry office that could be used to give more room. The options of home working and hot desking were also being explored.

    Cathy Bakewell then spoke about Planning Issues.

    She had been in touch with Simon Fox South Somerset Planning Development Control Officer about the outstanding planning issues at Lyatts Cottage (item 6e). Andrew Collins the case officer was not there and it seemed would not be there in the near future. Simon Fox had not had sight of the file and had not been able to speak to a manager. Simon Gale is either leaving or had already left. Cathy Bakewell thought that although this put Simon Fox in a difficult position her discussion with him was unsatisfactory and she was unhappy with his attitude. Robin Carpenter said he had also been in touch with Simon Fox about this matter and had an equally unsatisfactory response. Lesley Boucher had emailed Tony Fife on 19th July 2010 about the matter and Simon Fox had emailed Robin Carpenter on the 20th July 2010 saying that Andrew Collins was on leave, that he had been unable to speak to a line manager, that he understood the relative importance of both the wall and sedum roof and will confirm their position in due course.

    Cathy Bakewell then said that the Planning Application for the Recreation Ground had been received. So far everyone appears supportive. The Planning Officer would visit the site. If the Planning Officer agreed to the application it could go through in six weeks. If there were any written objections then the matter would go to Planning Committee. It was thought that there may be a written objection.

    The Council agreed to Brian Dodd’s request to put a copy of the plans on the Village website.

  6. PLANNING APPLICATIONS
    1. Planning applications received - none.
    2. Application No: 10/02742/FUL Applicant Hardington Parish Council (Elizabeth Raymont). Change of use of land to community recreation ground and provision of football pitch, car park, formation of new access and associated works (GR351381/112329). Land OS 3834 Coker Hill Lane Hardington Mandeville Yeovil Somerset. No objections.
    3. Results of previous applications. Application no 10/01680/FUL Front Entrance Porch at ClydachWest Coker Hill – permission granted.
    4. A letter from Andrew Cato Principal Planner regarding lighting at The Stables had been received. The conclusion was that there was no planning action that could be taken to address the matter of the existing lighting.
    5. Lyatts Cottage - outstanding planning requirements. This had been discussed as part of Cathy Bakewell’s report.
    6. The Gables Hardington Moor. The Clerk had received 2 telephone calls expressing concern about the roof alterations taking place. There was concern about the construction of two dormer windows that could overlook other properties. She had contacted the Planning Dept whose advice was that it sounds as if no planning permission was required. If someone wished them to investigate they would need to write into the Planning Dept .In view of the position of the nearest houses the Council tended to agree. Robin Carpenter asked the Clerk to inform the complainants (if she knew who they were) that the Council had looked into the matter and the outcome of this.

    Peter Bysouth asked Cathy Bakewell to look at the Planning Website as he had been experiencing difficulties with error messages.

  7. HIGHWAYS
    1. Peter Bysouth read out a brief report from Rob Lloyd.
      1. Patching Crews were in our area and had already done North Lane.
      2. Nothing to report on the resurfacing of lane towards Lyatts
      3. Road slippage on Wimborough Lane by the Sewage works was deteriorating and The Clerk asked to write to Highways expressing The Parish Councils concern.
    2. A letter from Kevin and Helen Margetts had been received requesting Parish Council views on a ‘Sponsored by Moorend Nursery’ sign by the tyre at the Primrose Hill village entrance. Cathy Bakewell informed the Council that the County Council rules on such signs had changed. Now required to fill in an application form and pay a non returnable fee of several hundred pounds. The majority of the Parish Council had no objections to the sign as long as there was a size restriction but thought Mr and Mrs Margetts should be aware of changes in County Council rules.
  8. PARISH PLAN
    1. Proposed Recreation Ground at North Lane – planning application submitted as discussed under item 5.
    2. )Welcome Pack. Draft Document. Councillor’s comments. The front page should be the same as on the current Parish Plan (in colour). No need for colons on headings. Need to be proof read before printing. Need to add details of the Neighbourhood Watch scheme (fit under Member of Parliament section). Also send to webmaster to publish. RESOLVED to accept subject to the above amendments. Proposed by Vanessa May seconded by David Beckley.
  9. RISK MANAGEMENT
    1. Freedom of information - Model Publication Scheme. Outstanding items a) Risk Management Plan and b) Annual Financial Risk assessment.
    2. New Model Standing Orders. Draft document received from SALC. PB and clerk to rearrange meeting to consider changes. (Meeting cancelled to allow Clerk time to prepare planning application).
    3. Authorised signatory documentation IRO Vanessa May submitted to Nat West. VM has provided proof of identity and specimen signature to Nat West.
    4. Robin Carpenter has given Parish Clerk his spare scanner so item put on hold.
    5. Email from Charmaine Sully. Brian Dodd Web Master has amended page in question so that it will not appear on internet searches on her name but content remains the same so complying with Model Publication Scheme. Charmaine Sully satisfied with this.
    6. RESOLVED to purchase two Grit Bins for Elliots Hill and High Street subject to finding an appropriate site. Peter Bysouth suggested that the Clerk get three quotes. Suggested a different colour may make finding a site easier. Proposed David Beckley seconded Bill Turner.
  10. FINANCE
    1. NOTED Confirmation of Clerk’s hours for June (18.5 hours).
    2. RESOLVED to reserve £378.05 (the amount raised by previous recreation fundraising committee) for current Recreation Ground project. Proposed Peter Bysouth seconded Robin Carpenter.
    3. Bank Reconciliation as at 30th June 2010. Unable to complete as Reserve Account statements not received at date of agenda prep.
    4. Budget Analysis as at 30th June 2010 – carry forward to next meeting.
    5. RESOLVED to raise cheque for £158.62 for Moore Stephens to cover payment for Annual Audit. Proposed Malcolm White seconded David Beckley.
    6. RESOLVED to raise cheque for £120 donation to Hardington Pre School proposed Peter Bysouth seconded Bill Turner.
  11. FOOTPATHS
    1. Field path on footpath Y 9/4 Bill Turner has put up signs on stiles.
    2. Report from Footpath Representative. Robin Carpenter reported that responsibility for footpaths has moved from District Council to the County Council. Robin Carpenter also reported that the Footpath Survey completed 2008/09 had been lost by the County Council. The survey had been resent and Robin would complain to the District Council about the lack of liaison with County.
    3. Robin Carpenter looking for volunteers to help with minor footpath repair work. Note to be put in Messenger.
  12. PARISH LENGTHSMAN SCHEME
    1. NOTED Work carried out in June.
    2. It was agreed that the clerk would write to the owners of Highridge House to request permission for the hedge adjacent to the footpath to be trimmed.
    3. Work for this month.
      1. Clear path adjacent to Lyatts Cottage. Clerk to ask householders permission.
      2. Also clear further along path including bridge over stream.
      3. Backhouse Lane needs clearing from house to top.
  13. CORRESPONDENCE
    1. Correspondence to be circulated.
      1. Correspondence received. NOTED invitation from CAB for AGM and lunch Tuesday 3rd August. Apologies to be sent.
  14. MATTERS OF REPORT & ITEMS FOR NEXT MEETING
    1. Chairman had nothing to report.
    2. Councillors - Peter Bysouth reported on Village Hall Committee. Priority will be given to heating and a survey will be commissioned. All keys will be called in, numbered and reissued. Fundraising events have been successful £350 raised by the Players, £381 by the Street Fayre. Also have lots of Hardington Mugs to sell. These are available from Daphne’s. Suggested this mentioned in Welcome Pack.
      Peter Bysouth said he received information about Affordable Housing. New Government is proposing to reduce planning restrictions but also to reduce the funds available.
  15. DATE AND TIME OF NEXT MEETING & CLOSURE
    The next meeting is on August 17th 2010 at 7.30pm in the Village Hall. The meeting closed at 9.05pm.

©
Hardington Mandeville
Parish Council
2012