The Minutes of the previous meeting (April 2010)

MINUTES OF MEETING OF HARDINGTON MANDEVILLE PARISH COUNCIL HELD ON 18th MAY 2010 AT 7.30PM AT THE VILLAGE HALL

Members were reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions - Equal Opportunities (race, gender, sexual orientation, marital status & any disability); Crime & Disorder, Health & Safety and Human Rights.
Liz Raymont, Parish Clerk

PRESENT

Peter Bysouth (Chairman), Robin Carpenter, Malcolm White, Bill Turner, David Beckley, Rose White and Vanessa May.

IN ATTENDANCE

Liz Raymont (Parish Clerk), Rob Lloyd (Highways Rep), Cathy Bakewell (District and County Councillor), also Roy Hodder and Richard Thorne from the Lengthsman Scheme (by invitation).

Before the meeting commenced there was an opportunity for the public to speak. Roy Hodder and Richard Thorne answered questions regarding the Lengthsman Scheme.

  1. APOLOGIES FOR ABSENCE.
    Received from Lesley Boucher (District Councillor) and Vanessa May who would arrive late.
  2. ELECTION OF OFFICERS.
    1. Robin Carpenter was elected Chairman and signed the Declaration of Acceptance of Office. Proposed by Rose White and seconded by Malcolm White. This was unanimous. At this point Vanessa May joined the meeting.
    2. Peter Bysouth was elected Vice Chairman. Proposed by Robin Carpenter and seconded by Bill Turner. This was unanimous.
    3. It was unanimously agreed that Peter Bysouth would continue as Village Hall Representative. Proposed by Rose White and seconded by Bill Turner.
    4. It was unanimously agreed that the Clerk would continue as Messenger Reporter.
    5. It was unanimously agreed that Rob Lloyd would continue as Highways Representative. Proposed by Robin Carpenter and seconded by David Beckley.
    6. It was unanimously agreed that Robin Carpenter would continue as Footpaths Representative with Rose White acting as deputy. Proposed by Malcolm White and seconded by Bill Turner.
    7. It was unanimously agreed that Vanessa May would act as the Parish Environment Officer.
    8. There were no changes to the Register of Interests for those present.
  3. MINUTES OF MEETINGS HELD ON 20th April 2010 (Already Circulated).
    1. The minutes were approved and signed.
  4. DECLARATIONS OF INTEREST.
    There were no declarations of interest referring to this meeting.
  5. MATTERS ARISING FROM THE MINUTES
    1. Robin Carpenter asked for confirmation of minute 11b. Bill Turner assured the Council that his pump is working and that the stream is running clear.
  6. DISTRICT & COUNTY COUNCILLORS' REPORT

    Cathy Bakewell advised that North Lane does not appear on the list of highways to be resurfaced that she has received. Rob Lloyd assured the Council that David Durrant, from Highways, has arranged for re-surfacing.

    She asked that the donation of £1000, which was made from her Community Budget, be put towards the Recreation Ground project. The Clerk agreed to check whether any acknowledgement forms had been received with the cheque.

    She reported that she had attended the scrutiny committee which assessed the County and District Council’s response to the extreme weather conditions experienced earlier in the year. She reported that 4 of the districts had worked with local farmers and residents to arrange for roads and pavements to be cleared but that South Somerset had not taken part in these arrangements due to concerns over insurance. She assured the Council that if local residents or councils undertook to clear paths and roads that there is very little chance of them being sued if an accident occurs, as long as what they have done is reasonable.

    She also reported that the District received 2 directives instructing that the salt content of road grit be reduced and so alternative additives such as sugar were used. Salt use was reported on twice weekly. Salt stocks have not yet been replenished and this is due to restrictions being placed on the numbers of lorries allowed to gain access to the salt mines in Cheshire. She suggested that the Parish Council should consider ways in which they can help villagers during bad weather by providing additional material for de-icing. She reported that the District Council is considering only gritting ‘A’ routes in future as a cost cutting exercise.

  7. PLANNING APPLICATIONS
    1. Planning applications received – Appeal in respect of Application No 10/00332/FUL Mr Paul Richards for the stationing of a temporary agricultural workers mobile home and the erection of a 6.5m high wind turbine. Appeal in respect of Application No 09/00609/FUL Mr Paul Richards for the erection of a livestock shed for the keeping of wild boar. The Parish Council had no further comments to add.
    2. No planning applications were received after publication of this agenda.
    3. It was noted that Application no 09/04132/FUL Siting of 2 additional caravans at Stables West Coker Hill has been approved. Robin Carpenter proposed that a letter be sent to the Planning Department asking that condition 08 of the approval - ‘all means of existing and proposed external lighting shall be submitted to and approved in writing by the Local Planning Authority prior to the commencement of the development…’ should be applied. This was agreed.
    4. Lyatts Cottage - outstanding planning requirements. The Clerk reported that the planners have approached the agent and the applicant, who have assured them that the sedum roof will be completed over the next few weeks. He asked that the council notify him if this is not the case. With regard the dividing wall he confirmed that a 1.7m high wall should divide the garden to the south side of the property to differentiate between the old and new part of the property. This does not appear to have been built and he will pursue this with the applicant. The Clerk will notify Planning that the roof has not yet been completed.
  8. HIGHWAYS
    1. Report from Highways Representative. Rob Lloyd reported that the stones on the verge outside Lyatts Cottage have been moved back as requested. He will establish the rules regarding stones on verges and any safety implications. He confirmed that David Durrant has agreed to inspect North Lane and carry out ‘spray and gravel’ resurfacing. The Council believe that this will be insufficient to rectify the problems and that full resurfacing is required. Rob Lloyd agreed to go back to Highways with these concerns. The depression along Wimborough Lane is to be repaired and the verge will be recreated. Highways have asked that the Lengthsman clear the silt from the stream and create a sump before the pipe which runs under the road. I believe this pipe runs alongside the road & enters the stream on the South side of the highway. It was agreed that this will be added to the Lengthsman’s list for May.
    2. Bill Turner reported that a slab of concrete is blocking the pipe on the west side of the bridge at Coker Hill. Rob Lloyd agreed to report this to Highways.
  9. PARISH PLAN
    1. Proposed Recreation Ground at North Lane –Rose White reported that Ernest Kong has been approached, and he has agreed, that the Parish Council can seek ‘change of use’ on the whole of the proposed field at North Lane. Rose White and Liz Raymont had met with the planner dealing with the application who had recommended a two stage approach to the application. Firstly to obtain ‘change of use’ and secondly for the individual play equipment and any ground works. The planners asked that the plans be revised and that a Design and Access Statement be produced to accompany the application. Bernie White has agreed to revise the plans and Vanessa May will produce the Design and Access Statement. The cost of the application is reduced by 50%, as we are a Parish Council, to £167.50. David Beckley asked that a resolution to raise this cheque be added to next month’s agenda.
      The Parish Council expressed their thanks to Bernie White for his work on the plans to accompany the application.
    2. Welcome Pack. Draft Document. David Cleaton informed the Council that he has completed the draft Welcome Pack all bar a number of items. The Chairman was asked to complete an introduction for the document and David Cleaton agreed to pull together the last remaining items. It was agreed that it should be a loose leaf document so that amendments can easily be made and a copy of the Parish Plan should be included. All new residents should receive one. It was also agreed that a copy should be left at the Post Office and placed on the Website in ‘pdf’ format so that it can be printed off by current residents if required. The Clerk will investigate binders and David will arrange for a colour photograph to appear on the front cover.
  10. RISK MANAGEMENT
    1. Freedom of information - Model Publication Scheme. Outstanding items a) Risk Management Plan and b) Annual Financial Risk assessment. The Clerk reported that these items are still outstanding.
    2. New Model Standing Orders. Draft document received from SALC. Peter Bysouth has identified all the items that need to be amended and voted on. The Clerk and Peter will produce a document showing all the amendments needed.
    3. Notice board at Hardington Marsh. It was NOTED that Ron Ahern has agreed to replace the back board with off cut from last notice board.
    4. Malcolm White advised that the post supporting the notice board at Hardington Moor may need to be replaced in due course.
  11. FINANCE
    1. RESOLVED that agreed Audit to be returned by 1st June 2010. Proposed by David Beckley and seconded by Rose White.
    2. RESOLVED that final payment for Village Hall Hire of £8.00 be made. Proposed by Peter Bysouth and seconded by Bill Turner.
    3. RESOLVED that current account balance should be reduced to £3000 and remaining funds transferred to Reserve. Proposed by Bill Turner and seconded by Robin Carpenter.
    4. NOTED Budget Analysis for next 3 months.
    5. RESOLVED that Parish Council Insurance Renewal due 1st June 2010 be completed. Premium £263.88. Proposed by Rose White and seconded by Robin Carpenter.
    6. RESOLVED that payment to Ron Ahern for works to notice board of £173.45 be made. Proposed by Peter Bysouth and seconded by Vanessa May.
    7. RESOLVED to make final salary payment for clerk 2009/10 of £128.25 as per Peter Bysouth’s calculation. Proposed by Peter Bysouth and seconded by Bill Turner. The Clerk will obtain confirmation that SALC are happy with the calculation before the payment is made.
    8. NOTED Clerk’s hours for April (21.5 hours)
  12. FOOTPATHS
    1. Management of Public Rights of Way in Somerset. New arrangements for area 3. New dates for Parish Paths Liaison Officers events. Robin Carpenter will try to attend. Clerk to confirm that 1 place required.
    2. Report from Footpath Representative. Robin Carpenter requested that the field path on footpath Y 9/4 be sprayed out following the line of the path.
  13. PARISH LENGTHSMAN SCHEME
    1. NOTED Work carried out in April.
    2. Work for this month.
      1. Strimming- phone box and triangle areas.
      2. Remove earth from outside badger sett at top of Primrose Hill.
      3. Finish black lettering on signpost at Hill End.
      4. Ditch at sewage works. Highways are planning to remake the verge and have asked that the stream be dug out along to the pipe where it goes under the road. Also that a sump could be created at the entrance to the pipe to collect any silt that runs down.
      5. Collect rubbish dumped near sewage works.
      6. Finish painting village hall.
  14. CORRESPONDENCE
    1. Correspondence to be circulated.
    2. Correspondence received.
      • NOTED SALC Area South meeting Monday 14th June 2010 Montacute Village Hall 7.30pm.
      • NOTED SSDC Area South Town and Parish Council Meeting 27th May 2010 Council Chamber Brympton Way 7.15pm. Clerk to notify that 2 people will attend.
      • Invitation to Licensing of The Reverend David Wilson on 25th May 2010. Peter Bysouth and Robin Carpenter confirmed that they will be attending.
  15. MATTERS OF REPORT & ITEMS FOR NEXT MEETING
    1. Chairman - asked that the Clerk approach Streetscene at SSDC to obtain some metal dog fouling signs to replace the laminated signs which have deteriorated in the wet weather.
    2. Councillors- asked that a resolution to add Vanessa May to the list of signatories should be added to the next agenda.
    3. Clerk had nothing to report.
  16. DATE AND TIME OF NEXT MEETING & CLOSURE
    The next meeting is on 15th June 2010 at 7.30pm in the Village Hall. The meeting closed at 9.50pm.

©
Hardington Mandeville
Parish Council
2012