The Minutes of the previous meeting (March 2011)

MINUTES OF MEETING OF HARDINGTON MANDEVILLE PARISH COUNCIL HELD ON 19th APRIL 2011 AT 7.30PM AT THE VILLAGE HALL
Members were reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions - Equal Opportunities (race, gender, sexual orientation, marital status & any disability); Crime & Disorder, Health & Safety and Human Rights.
Liz Raymont, Parish Clerk

PRESENT

Peter Bysouth, (Vice Chairman), Malcolm White, Vanessa May, David Beckley and Bill Turner.

IN ATTENDANCE

Liz Raymont (Parish Clerk) and 4 members of the public.

Before the meeting commenced there was an opportunity for the public to speak.

  1. APOLOGIES FOR ABSENCE.
    Robin Carpenter, Rose White, Lesley Boucher and Rev'd David Wilson. In Robin Carpenter’s absence Peter Bysouth chaired the Meeting.
  2. MINUTES OF MEETINGS HELD ON 15th March 2011 (Already Circulated).
    1. The minutes were approved and signed following an amendment to the stated date of the next meeting to ‘April’.
  3. DECLARATIONS OF INTEREST.
    • Item 6a and d – All councillors expressed a personal interest and Bill Turner expressed a personal and prejudicial interest.
  4. MATTERS OF REPORT ARISING FROM THE PREVIOUS MINUTES.
    Invitation to Fire station – Draft letter of complaint regarding cuts to Dorset and Somerset Fire and Rescue Service cuts in funding was read to the council. Agreed that clerk should send as read but with some minor grammatical changes.
  5. DISTRICT & COUNTY COUNCILLORS' REPORTS (by invitation)
    Neither present.
  6. PLANNING APPLICATIONS
    1. Planning Applications received.
      1. App no 11/01145/OUT Mr W Turner. Erection of agricultural workers dwelling. Lime Kiln Farm, Hardington Mandeville and current planning status of the mobile home being used at Manor Farm. Originally raised September 2010. Bill Turner left the meeting. A covering letter and part of the design and access statement supporting the application were read to the council. Hardington Mandeville Parish Council will make the following observations.
        • They have no objections in principle to the need for accommodation on this site.
        • A question that was raised is: if outline planning is awarded does it mean that the current temporary dwelling, which is on the site, does not itself require planning permission? Also how long does outline permission last for?
        • In considering this application, please note that there is also a mobile home on Manor Farm itself, which is part of the same enterprise, which does not have planning permission and for which the Parish Council has not received any request from you for observations.
    2. Any planning applications received after publication of this agenda. None.
    3. Results of previous applications. App no 11/00557/FUL Mr and Mrs R A Brittle. Erection of garage/store and timber store together with landscaping and alterations to access at Monks Way West Coker Hill. Permission granted.
    4. Dealt with under a).
    Bill Turner rejoined the meeting.
  7. HIGHWAYS
    1. Report from Rob Lloyd, Highways Representative.
      1. Resurfacing from White Post to village will take place.
      2. Road has collapsed in North Lane following use by heavy vehicles.
      3. Drain in Wimborough Lane is clear and Cover will be fixed.
        Chairman noted that the pavement in Broadstone Lane is breaking up.
    2. Grit bin for Lyatts. Highways have advised that suggested bin is not suitable. Will place purchase of new bin for Lyatts on agenda for August/September.
  8. PARISH PLAN
    1. Recreation Ground at North Lane –
      1. Parking Area confirmed that tenders will be sought for the works involved.
      2. SSDC youth facilities grant. Confirmation has been received that the grant can be used to provide a buddy swing or similar piece of equipment.
      3. Employment of Louise Baugh. Peter Bysouth has spoken with Peter Lacey at SALC and confirmed that FOHCS acted within its powers when appointing Louise Baugh and therefore a resolution is not required. Asked that the terms of her contract be circulated to the members.
      4. Delegation of power to FOHCS to act on behalf of the Parish Council in respect of recreation ground. Excluding decisions regarding finance. Peter Bysouth confirmed that FOHCS has the power to act on behalf of the Parish Council and therefore a resolution is not required.
      5. Costs incurred to date. Council agreed in principle to meet any costs incurred to date.
      6. Estimated phase one costs. Not yet available.
    2. Current situation regarding leasehold of land. Clerk confirmed that the Foundation that will lease the land to the PC has been established but the lease has not yet been finalised.
    3. Queen Elizabeth II Field Challenge. Clerk confirmed that this will be part of the Lease.
    4. H M Parish Plan Review – Contact with original committee. Report from Rose White and Vanessa May. Vanessa May has produced a strategic review of the Parish Plan and suggested that she meet with Peter, along with the clerk to clarify and update. Date to be agreed.
  9. RISK MANAGEMENT
    1. Council elections taking place Thursday 5th May 2011. Clerk has received notification that the number of valid nominations received is equal to the number of vacancies to be filled and therefore is an uncontested election. NOTED
    2. Insurance Claim at Village Hall. Water leak has been fixed and no charge yet received. NOTED
    3. HMRC PAYE Implementation. Outstanding.
  10. FINANCE
    1. NOTED Confirmation of Clerk’s hours for March 2011 (29.75 hours).
    2. NOTED Notice and Advertisement of Annual Audit for YE 31st March 2011. Notice posted 14th April 2011. Audit to be returned by 1st June 2011.
    3. NOTED Precept received £15000 - 8th April 2011.
    4. RESOLVED Quarterly and Year End bank reconciliation.
    5. NOTED Final Budget Analysis 2010/2011.
    6. RESOLVED Parish Lengthsman Scheme first payment £510.83. Proposed Vanessa May, seconded David Beckley.
    7. Parish Council Insurance Renewal due 1st June 2011. Premium £290.89. Last year’s premium £268.88 (8.2 % increase). Clerk has obtained comparative quote from Came & Co with Aviva for £265 which provides improved cover. Council resolved to change to Came & Co. Proposed Malcolm White, seconded Bill Turner.
  11. FOOTPATHS
    1. Report from Footpath Representative. Not present.
  12. PARISH LENGTHSMAN SCHEME
    1. NOTED Work carried out in March.
    2. Work for this month.
      1. Strim around phone kiosk, notice board, triangle and along wall at back of church.
      2. Strim around seat on Penn Lane.
      3. Trim hedge around notice board at Hardington Moor.
      4. Sign posts at junction of Penn Lane and Barry Lane (towards Crewkerne) need the paint refreshing.
  13. CORRESPONDENCE
    1. Correspondence to be circulated.
  14. MATTERS OF REPORT & ITEMS FOR NEXT MEETING
    1. Chairman. Nothing to report.
    2. Councillors. Nothing to report.
    3. Clerk. Nothing to report.
  15. DATE AND TIME OF NEXT MEETING & CLOSURE
    The next meeting will be the Annual Meeting on 17th May 2011 at 7.30pm in the Village Hall. The meeting closed at 10.39pm.